Identification Required for Notarization

  From the National Notary Association:
A Notary Public is an official of integrity appointed by state government - typically by the secretary of state - to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are called notarizations or notarial acts.
It is the foremost duty of a Notary to screen signers of particularly sensitive instruments - such as property deeds, wills and powers of attorney - for their true identity, their willingness to sign without duress or intimidation, and their awareness of the general import of the document.  Some notarizations also require the Notary to put the signer under an oath declaring under penalty of perjury that the information contained in a document is true and correct.

From the State of California Notary Handbook:
Paper Identification Documents – Identity of the signer can be established by the notary public’s reasonable reliance on the presentation of any one of the following documents, if the identification document is current or has been issued within five years (Civil Code section 1185(b)(3) & (4)):

  1. An identification card or driver license issued by the California Department of Motor Vehicles.
  2. A United States Passport
  3. Other California-approved identification card, consisting of any one of the following provided that it also contains a photograph, description of the person, signature of the person, and an identifying number:
         a.  A passport issued by a foreign government, provided that it has been    stamped by the U.S. Immigration and Naturalization Service or the U.S. Citizenship and Immigration Services
         b.  A driver’s license issued by another state or by a Canadian or Mexican public agency authorized to issue driver’s licenses
         c.  An identification card issued by another state
         d.  A United States military identification card with the required photograph, description of the person, signature of the person, and an identifying number. (Some military identification cards do not contain all the required information.)
         e.  An inmate identification card* issued by the California Department of Corrections and Rehabilitation, if the inmate is in custody
         f.  An employee identification card issued by an agency or office of the State of California, or an agency or office of a city, county, or city and county in California

    *Effective January 1, 2016, Civil Code section 1185 was amended regarding California county inmate identification:

    California Civil Code section 1185, which provides the specific forms of identification that can be used by an individual or credible witness appearing before a notary public, was amended to add inmate identification that is current or has been issued within five years by a sheriff’s department if the inmate is in custody in a county detention facility as an allowable form of identification for proof of the identity of an individual or a credible witness who executes a written instrument.



***If no such ID is available and cannot be reasonably obtained, the signer may have TWO CREDIBLE WITNESSES WITH VALID IDENTIFICATION PRESENT who know the signer and can attest to who the signer is UNDER OATH.***

  To schedule an appointment, call (925) 786-8909.
Note: Travel fees are in addition to the Notary Public fee.
  ***Disclaimer:  I am not an attorney and I can not provide legal advice***
***Please contact the document's originator with any questions
pertaining to the contents of the document***

Totally Notary
205-J Main Street
Pleasanton, CA  94566
(925) 786-8909
Fax (925) 271-6155

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